The best receipt scanner and organizer for sole proprietors and independent contractors
BBB Accredited Business - A+ Rating
- ✓2-for-1 service: receipt scanning and expense tracking
- ✓Outsource receipt scanning and manual data entry
- ✓Automatically sorts receipts into 15 tax categories
- ✓Reduce audit-risk with IRS-accepted receipt scans
- ✓Add your accountant or bookkeeper to your account
“Shipping out all your receipts, then getting it back all categorized… It’s just convenient, easy, and satisfying.”
“...better still is an app called Shoeboxed”
“If you’re looking for reliable storage for digital tax receipts, consider Shoeboxed.”
“Shoeboxed makes it stupid simple to scan receipts...”
4 Built-in Benefits for Managing Receipts
After conducting a number of case studies, the data collected revealed Shoeboxed users save approx. 15 hours every month on the low end. On the high end, business owners who outsource their scanning to Shoeboxed can save up to $50,000 a year on reduced manual data entry costs.
Receipt scanners and organizers can help reduce paper clutter by storing digital copies of receipts on a computer or cloud storage system. This makes it easy to access and manage receipts without having to dig through piles of paper.
Shoeboxed’s receipt scanning software saves independent contractors and small business owners time by automatically organizing receipts based on their category or date. You can then locate any business expense by doing a text search.
With over a decade in the OCR scanning industry, Shoeboxed has honed automated data extraction for receipts and combined it with human-verified data extraction. This combination prevents errors and increases accuracy when it comes time for contractors and sole proprietors to file taxes.
How does Shoeboxed’s Magic Envelope service work?
Stuff receipts into a pre-paid Magic Envelope and send them to our processing facility.
We scan receipts, extract & verify receipt data, and upload receipts to your account.
Get notified when receipts are processed and viewable in your Shoeboxed account.
We return or shred the mailed-in documents based on your preference.
Why choose Shoeboxed's scanning process to organize receipts and manage business expenses?
Painlessly digitize piles of receipts with our mail-in receipt scanning service
Add your accountant, bookkeeper, or employees as a user to your account
Customize receipt category tags and rules based on business expenses
Integrations with QuickBooks Online and other popular accounting software
Digital archive of receipts prevents damage-related receipt loss
Receipt scans that meet tax audit requirements
Create expense reports with a built-in expense report feature
Unlimited online storage with all of Shoeboxed's plans
AI-extracted and human-verified receipt data
Email, chat, and live phone-in support
How Shoeboxed systematically scans and organizes your receipts
A user sends in paper receipts using the Magic Envelope service, uploads them digitally to their Shoeboxed account, or imports receipts with the Gmail plugin. Receipt data is then extracted using our AI tech, and a team of data entry specialists goes through each receipt entry to check, correct errors, and verify the accuracy of the extracted data.
Case study
Talent agency director estimates $1500 monthly value with Shoeboxed
"I was like, I don't think I need this, and then [my bookkeeper] said, 'Listen, it's always good to have extra documentation if you ever get questions about your costs and you need to show proof.' So I said I'd do it. And it was definitely a good choice."... Read more
Dimitri Fostinis is an American entrepreneur with many businesses that he operates out of Los Angeles. Among his many business initiatives, he is the Director of The Voyagers Talent Agency, a talent recruitment and management firm where he fosters aspiring live streamers, helping them earn income on their own time and grow their skills.
Dimitri frequently travels as part of his work, which he can deduct as a business expense—if documented. Along those lines, he can expense meals with clients and items he purchases on the way to client meetings if he keeps receipts.
But the number of business receipts he was collecting was significant—approximately 700+ per year—and not something Dimitri desired to handle himself.
When his bookkeeper recommended he use Shoeboxed for scanning and organizing all the receipts, Dimitri says he felt hesitant.
“I was like, I don’t think I need this, and then [my bookkeeper] said, ‘Listen, it’s always good to have extra documentation if you ever get questions about your costs and you need to show proof.’ So I said I’d do it. And it was definitely a good choice.”
When asked if he could put a monetary amount to the value he gets from Shoeboxed, Dimitri said, “I would probably pay $1000 to $1500 a month to categorize all the stuff that I do. I think that’s the value add for me.”
Frequently asked questions
If you’re looking to streamline your receipt organization for tax season by digitizing your receipts, you may be wondering—will the IRS accept your receipt scans? Can receipt scans legally support your tax write-offs when filing taxes?
The quick answer: Receipt scans are 100% legitimate and approved by the IRS. In fact, the IRS has accepted scanned and digitized receipts as valid tax records for tax deductible purposes since 1997.
However, receipt scans must meet specific requirements to be eligible.
According to the IRS, digital or scanned receipts must meet the following requirements:
- Digital versions of receipt scans are completely identical to their original versions.
- Each receipt scan must exhibit a high degree of legibility and readability.
- You must be able to produce hard copies (print-outs) of the scanned receipts in the event of an IRS audit.
- Scanned documents must be stored in a secure place.
If you can ensure your scanned receipts are properly stored and backed up as digital files in a filing system that allows for easy retrieval, and you can reproduce hard copies from the digital versions in a legible, readable format, you may dispose of the original receipts.
See “Rev. Proc. 97-22 (Recordkeeping – Electronic Storage System),” IRS.gov
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Turn business receipts into data & deductibles
Join over 1 million businesses scanning receipts, creating expense reports, and reclaiming multiple hours every week—with Shoeboxed.
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